As Your Eyes: The Final Verification Before Shipment
This article aims to elaborate on the core commitments and specific practices of the Finished Product Assurance section within the "Our Four-Pillar Quality Control System" on our Quality Control page.
As your independent supervisor, our core responsibility is: Before goods are shipped, we represent you in executing a systematic and objective final inspection procedure, and truthfully and completely feed back all verification results, data, and objective evidence to you, providing a solid basis for your final decision-making.
Every shipment of goods must undergo our final verification based on contracts and standards, focusing on the following three core dimensions to ensure the true condition of the products is accurately reflected.
Audit & Reporting of Comprehensive Third-Party Lab Results
We ensure the completeness and compliance of authoritative test reports issued by internationally recognized laboratories (such as SGS, Eurofins, and other certified laboratories).
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Microbiological Safety Verification: We audit indicators such as total bacterial count, coliforms, pathogenic bacteria (such as Salmonella, Staphylococcus aureus, Listeria) in the report1, confirming their compliance with your standards and target market regulations (such as EU regulations).
Figure 1: Laboratory Report Sample -
Physicochemical and Composition Compliance Verification: We verify test results for items such as heavy metals (e.g., lead), food additives (e.g., sodium tripolyphosphate, sorbitol), total volatile basic nitrogen (TVB-N), ensuring all are within safe limits.
Figure 2: Laboratory Report Sample -
Evidence Management: All third-party test report PDF files are archived as key evidence for corresponding batches in our DocuTrace Cloud platform, available for clients to access and download at any time.
Figure 3: DocuTrace Cloud Interface
1Specific test items will be comprehensively determined based on customer requirements, product characteristics, and target market regulations.
On-site Verification of Specifications, Weight & Packaging Conformity
We conduct sampling of finished products at the production site and perform final conformity checks based on your order and confirmed samples.
- Sensory and Specification Inspection: We check product form, color, glaze (ice coating) uniformity, and appearance to ensure no visible impurities, no off-odors, and consistency with your confirmed specification standards.
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Net Weight and Weight Stability Audit: We supervise the factory's use of calibrated weighing equipment for net weight sampling (net weight after removing glaze), audit their weight records2, and assess whether weight control stability meets contract requirements.
Figure 1: Our Weight Measurement Method (IQF Frozen Baby Squid) -
Final Packaging and Label Verification: We verify the material, dimensions, and printed content of inner bags and outer boxes (including allergen labeling, storage conditions, product ingredients, batch codes) item by item, ensuring complete consistency with your approved final layout, and take photographs as visual evidence.
Figure 2: Packaging and Label Verification
2Core regulatory basis: Regulation (EU) No 1169/2011 - if the product has been glazed, the declared net weight of the product must exclude the glaze. Since the EU level does not uniformly specify specific glaze determination methods, in actual trade and supervision, we widely adopt methods agreed upon through communication with clients, as well as rules formulated according to market consumer habits and needs. The experimental principles refer to AOAC 963.18 or 967.13.
2Our methods: Remove the packaged product from the low-temperature warehouse or cold storage and bring it to a laboratory with a room temperature of about 21-22 degrees Celsius. After removing the plastic packaging bag from the product, place the product under a generous cold water shower (water temperature around 29.4 degrees Celsius). Carefully move the product to prevent it from breaking. Keep it under the shower until all the ice is visibly removed or can be felt to be gone by gently touching with your hand.Transfer the product to a sieve or a basket with a mesh, without moving the product. Tilt the sieve or basket at an angle of 17 to 20 degrees to facilitate drainage and let it drain accurately for two minutes.Immediately transfer the product to a calibrated container electronic scale for weighing (if there is a container on the electronic scale, it should be tared.
References:
Confirmation of Seal Integrity & Traceability Status
Before shipment, we confirm the physical security of product packaging and information traceability, including review of packaging material compliance documents.
- Packaging Seal Integrity Check: We sample finished product vacuum packaging (if applicable) to confirm good sealing, no air leakage or damage, and record inspection results.
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Packaging Material Document Review: We review test reports for the physical, chemical, and mechanical properties of packaging bags, as well as quality management system certificates of outer box suppliers, ensuring the packaging materials themselves meet safety requirements.
Figure 1: Chemical Properties of Plastic Bags1. Sensory Requirements
Requirement: Normal color, no abnormal odor, no dirt, etc.
Test Results: Compliant.
Additional Note: The soak solution from the migration test showed no deterioration in sensory properties such as turbidity, sediment, or abnormal odor. Test Results: Compliant.2. Total Migration
Requirement (10% ethanol, 20°C, 10 days): ≤10 mg/dm².
Test Results: <1.0 mg/dm². Conclusion: Compliant.
Requirement (95% ethanol as fatty-food simulant, 20°C, 10 days): ≤10 mg/dm².
Test Results: <1.0 mg/dm². Conclusion: Compliant.3. Potassium Permanganate Consumption
Requirement (distilled water, 60°C, 2 hours): ≤10 mg/kg.
Test Results: 0.80 mg/kg. Conclusion: Compliant.4. Heavy Metals (as Pb)
Requirement (4% acetic acid, 60°C, 2 hours): ≤1 mg/kg.
Test Results: <1 mg/kg. Conclusion: Compliant.5. Decolorization Test
Wipe Test Results: Negative.
Soak Solution Test Results: Negative.
Note: Not assessed as no colorant was added.
Figure 2: Master Carton Supplier's Certificate: Quality Management System Compliance with GB/T 19001-2016 / ISO 9001:2015
Our Deliverable
The result of our work is not a simple conclusion, but a fact-based, structured supervision evidence package.
- Clear Compliance Statements: Provide explicit "conform" or "non-conform" observations for each inspection point.
- Verifiable Evidence Links: All mentioned inspection results are accompanied by corresponding original document scans, data record sheets, and on-site photo/video links, stored on our secure DocuTrace Cloud platform.
- Immediate Risk Communication: If any non-conformities are discovered during the verification process, we will immediately report to the client according to preset communication mechanisms, providing detailed objective descriptions and evidence.
As your extension at the factory end, the core value of our finished product quality supervision system lies in providing transparency and reducing information asymmetry risks. Through systematic verification and documentation, we enable you, even thousands of miles away, to have a clear and certain understanding of the quality of products about to be delivered, thereby making confident and efficient decisions.
